Business account — one account for the whole team

A business account is a Pro account that covers multiple people under the same billing. You as the owner pay — the others log in with their own emails and get the Pro features automatically. Price per person is reduced with volume discount, so the more people you cover, the cheaper each individual seat becomes.

Who it's for

• A business where several people need to send large files
• A consultancy team where everyone handles client files
• A combination of internal users (domain seats) and external people you want to cover (sponsor seats) — all on the same invoice

Two types of seats

You can cover two types of people from the same business account:

Domain seat — for people who log in with an email on your approved domain (for example everyone with @yourcompany.com). They are automatically linked to the business account.

Sponsor seat — for people outside your organisation (clients, suppliers, freelancers). They keep their own independent account; you simply pay for their Pro.

Both count toward the same volume-discount total.

Shared folders across the team

Everyone with a seat on the business account can create folders, share them with colleagues, and give clients read access through a share link. The seat carries the Pro quota of 50 GB of storage per person.

Who pays is decided by ownership, not by who uploads: whoever owns the folder pays for what it holds. Share a folder with the rest of the team and the files still count against your quota — including the ones your colleagues put there.

A seat stops at the 50 GB it comes with. If someone needs more space, they ask from their own account, and the request comes to you for approval. Nobody can raise your bill without your yes. Approve it and the storage appears on your invoice alongside the seats.

For sponsor seats you can set the storage cap when you create the seat, that is, before the person has registered. The space is then ready from their first sign-in.

When the same people need access to several folders, use a contact group rather than typing the addresses again each time. Add a new employee to the group and they get access to everything the group holds.

See Shared folders — durable storage you share for access levels and share links, and Folder storage — who pays for prices above the quota.

Custom identity (branding)

You can customise the appearance to match your business:

• Logo — uploaded as PNG or SVG, shown in the top menu, on download pages recipients see, and on invoices
• Primary colour — used on buttons and links throughout the interface
• Display name — alternative to the WeGotFiles name in the header

Changes take effect immediately for all users and recipients.

Go to Account → Identity to set this up.

Require two-factor of every employee

Under Account → Identity you can require everyone in the workspace to sign in with two-factor. Those without it are asked to set it up at their next sign-in and get no further until they have, and they cannot turn it off while the requirement stands. You need it on your own account first. See Two-factor sign-in. Two-factor comes with Pro, and both domain seats and sponsor seats are Pro seats.

How to set it up

1. Create an account with an email on your company domain (name@yourcompany.com)
2. Under Account → Identity set up logo, colours and name
3. Invite employees under Account → Employees, or enable self-registration so they can create accounts themselves with a @yourcompany.com address
4. Add sponsor seats under Account → Sponsor seats for external people you want to cover

Billing

You are billed once a month (or annually) based on the number of active seats. Volume discount is automatic — see the article on volume discount for the table and examples.

You'll find all invoices under Account → Subscription → Invoices and they can be downloaded as PDF. They are full Norwegian VAT receipts.